Record – Week 5 task

Record in terms of a business sense is an act of taking down information and notes for everyone to know what’s going on within the business. These would include meetings, conferences, online message boards (such as Grouphub) and general conversations. These conversations could be daily, one/twice a week or once a month.

This form of communication is a very important part of collaboration, as all forms of communication is recorded in a written format be it electric, hand written or from a word processor. This form of communication as with all collaboration is important because communication between all persons within a business environment a vital to the successful running of a business. Without it, communication within the business will fail and so too will the business.

Taking notes is the most important part of any meetings. Either one or two people usually perform this note taking and they keep a record of what is said by all members attending the meeting. The reason why a record must be keep is for a number of reasons. They are:

Required by law
For legal reasons (if any lawsuits occur)

Apart from the legal reason, there are other reasons why records need to be taken during these meetings. They are:

Keep track of the finances
To notify all of the direction in which the business is heading
Goal setting
Notes for the next meeting
To address any problems
Historical (it may be necessary to view meetings notes in years to come on any decision made by the business)

Without any of these recordings, problems will occur. These would include:

Employees will have no idea of what is happening within the business
Will also lead to confusion
Miscommunication
Will lead to legal difficulties and problems
Mistakes
No structure
No guidance

So overall, record is a very important part of collaboration as it keeps everyone focused and it meets all the necessary legal requirements. Everyone needs to keeps these notes and meetings need to be recorded as it they don’t; it will create problems both legally and professionally.